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Car rental for meetings and conferences
Short-term car rental for business is a great way to make sure you arrive at meetings and conferences in comfort and style. Our fleet contains vehicles for all occasions, whether you need a minivan to move attendees between venues, an SUV for an airport pick-up, or a luxury car to make a statement as a lead speaker.
The Hertz business-ready fleet is available nationwide, offering convenient options for all forms of business travel and event logistics. It’s perfect for when you need a short-term rental for an important meeting. Plus, with exclusive member rewards, you can start racking up points towards future business car rentals.
Get your car rental for business meetings and conferences from Hetz today.
Our fleet
Access a wider choice of vehicles with Hertz’s newest fleet. From practical vans and economy cars to premium models for making a great first impression.
Our offers
Join Hertz Business Rewards for exclusive offers and great perks. Be sure to check for seasonal promotions and current deals before you book.
Our locations
Wherever your business meetings take you, you’re sure to find a Hertz location nearby, from major airports to city and downtown destinations.
Hertz Business Rewards and Online Credit
Centralized billing
Hertz offers centralized billing options that simplify your business transport and travel paperwork. Track employee rental activity with a Corporate Monthly Billing Statement, let all your business travelers charge their rentals to your central company account, and consolidate invoicing across the board to reduce expense claims and admin.
Contact Customer Service at 1-888-777-3807 or hertzbusinessrewards@hertz.com for more information.
Account-level benefits
A Hertz business account makes meeting the transport needs of your company and employees simple. Create a single business profile and then grant access to multiple employees, allowing your team to book and track their own business car rental through your dedicated portal.
Streamlined booking
Once your Hertz rental car for business profile is set up, it’s easy to support your teams. Each individual or team can create regular bookings or one-off rentals across multiple locations to suit business needs.
Reporting and account support
With a Hertz Business First account, you get far more than just top-quality vehicles for your team. You also unlock account support, as well as reporting and analytics oversight, so you can better understand what you’re spending and where. Gain financial oversight and see the full picture.
Vehicles suited to car rental for meetings
Luxury Cars
A luxury car sets the tone for keynote speakers, managers and other professionals. Arrive in style with Hertz business car rental.
Benefits of car rental for meetings
Flexible schedules
Get your vehicle when and where you need it. Forget relying on taxis or ride-sharing – you can get transport that fits your schedule from Hertz. Collect from the airport or from your nearest downtown location and get yourself, attendees, and equipment to your meeting and conference venues quickly and easily.
Dedicated vehicles for teams
With dedicated vehicles for teams, you know exactly what you’re getting, without the costs and maintenance associated with owning your own fleet. Plus, you have the option to expand or decrease your fleet according to your business needs.
Easier logistics planning
We know business demands can change – and often at the last minute. Experience easier logistics planning when you book a business car rental with Hertz. Change your collection and drop-off locations, switch to a different vehicle type, and streamline your travel management.
Cost control for large groups
Owning a fleet comes with costs. From purchase prices to ongoing maintenance and repairs, road tax, servicing, and more. With Hertz short-term car rental for companies, you can control the costs. Get the transport you need for large groups as and when you need it, without overpaying.
Professional travel experience
Hertz provides more than just a vehicle. Find out all about all the best places to stay, eat, and visit while you attend your next conference, and make the most of your trip.
How to book car rental for meetings and conferences
1. Create or access a Hertz Business account
2. Choose rental duration and vehicle
3. Pick up and manage your rental
4. Extend, swap, or return as business needs change
Great Locations for car rental for meeting and conferences
Car rental for meetings FAQs
How far in advance should I book rental cars for a conference?
For the best balance of price and availability, consider booking a rental car for a conference one to three months in advance. In peak seasons, or when you need to guarantee a specific type of vehicle, booking even earlier than this is recommended.
Can I rent multiple vehicles for a conference?
Yes, with a Hertz Business Account, you can add multiple vehicles to a single booking to meet all your transport needs. If booking without a corporate account, you may need to make separate bookings.
Are vans available for transporting groups?
Yes – Hertz has a wide selection of minivans, 8-passenger vans, and 15-passenger vans, so you can transport groups of any size with ease. We recommend booking at least one to two months in advance to secure the type and size of van you need.
Can business accounts manage conference rentals?
Yes – a Hertz Business account allows you to manage car rental for client meetings and conferences with ease. Book multiple vehicles through a single account, and choose from a wide selection of cars, vans, SUVs and more.
Can vehicles be rented for multiple days during a conference?
Yes – flexible car rental for business with Hertz means you can extend the length of your booking as required. From one-off bookings to weekly or even monthly rentals, manage it all in one convenient portal.
